Sup Debit / Credit Note

How to create an Supplier Credit /  Debit Note
Create Supplier Credit / Debit note
To add a New Supplier  Credit / debit note  :
  • Click on Purchase  in left menu and select Sup. Credit / Debit Note Click on the Sup. Credit / Debit Note button.

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Fields Description

Credit / Debit  Note No

The next Credit / Debit Note number will be displayed for your convenience.You can define it Automatic or Manual in Settings > Modules. Credit / Debit Note number should be unique for a financial year.

Credit / Debit note Date

Date of Credit / Debit Note issued

Purchase Bill #

Your Purchase Bill number for this Credit / Debit  note transaction.

Supplier

Select the Supplier from the drop down or type in the Supplier name. For New Supplier, enter the New Supplier name & option to Add New Supplier will be displayed in drop down.Supplier is required field for Purchase order.

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GSTIN

Customer GSTIN will be displayed if already stored or option to enter

Destination of Supply

Choose State to define Place of supply of goods. Based on this , the Credit / Debit Note will be counted as intra-state (supply within same state) or inter-state (supply to other state). For Intra State both SGST & CGST Tax applied, whereas IGST for Inter-state.

Item Description

Select the Item from the drop down or type in the Item name or SKU Code. You can also add new item if not exists in Items Master

SKU

Item SKU code (Display only)

HSN / SAC

Codes for Tax classification of the item

Tax

Select the Tax defined for the item

Rate

Standard Rate defined in Item Master will be displayed.

Discount

Discount for Individual Item with option to provide as percentage or flat

Amount

For Exclusive Tax: Display only Taxable Value. Ie. Rate x Qty – Discount. Tax will be calculated for this amount.
For Inclusive Tax: Editable, where you can define the final amount inclusive of tax. The Rate will be adjusted automatically based on the input amount.

Freight/ Packing / Insurance Charges

You can enable it in Settings > Sales > Sales Charges, for input in Credit / Debit Note.

Round Off

Based on Settings > Sales > Round off final total amount, Round Off will be calculated.
Manual – Need to input needed amount manually
Round Normal – to near integer. Ex: 2.50 to 3.00; 2.40 to 2.00

Round Up – to next integer. Ex: 2.10 to 3.00
Round Down – to down integer ignoring decimal. Ex: 2.90 to 2.00
No Round Off – Round off option will not be displayed

Notes

Notes will be printed in Credit / Debit Note. You can include additional content or Thank you message to the Customer. Default value can be defined in Settings > Sales

Terms & Conditions

T & C will be printed in Credit / Debit Note. Default content can be defined in Settings

Attachment

You can also add attachments related to the transaction